How to Run More Effective Meetings, Part 1

This is the first of four blog entries I will publish every Monday this month on how to run more effective meetings. These entries are based on the lessons I have learned from the more than 30,000 hours I have spent participating in or facilitating meetings.\r\n\r\nToday, I will write about what should happen before the meeting starts. Here are a few things to consider:\r\n\r\n• Are you clear on what the objective of the meeting is? Do you really need to run a meeting to accomplish your objectives? Don’t be surprised if a series of written communications or brief individual conversations can meet your objectives without having to actually hold a meeting.\r\n\r\n• Once you are convinced that you do need to hold a meeting, have you distributed the meeting objectives to all participants and validated their full understanding of what you want to accomplish? Don’t be surprised if this requires more than one round of communications.\r\n\r\n• Related to the previous point, have you shared the meeting agenda with all participants? Does everyone know exactly what pre-work is needed and what decisions are to be made during the meeting? It helps to appoint a person to run a “quality check” on the pre-work, especially if this is a new or junior group of people.\r\n\r\n• Have the right people been invited? Are they fully empowered to make the decisions you expect to make or agree to during the meeting?\r\n\r\n

\r\n\r\nFeel free to use the comments section on this page to ask questions or post comments.\r\n\r\nNext Monday, I will cover what needs to happen at the beginning of the meeting.\r\n\r\nPercy M. Cannon\r\nAuthor, Consultant, Facilitator & Coach\r\

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